Cancellation Policy

If you are thinking of booking with us we strongly recommend you read our Booking Information with details about our Covid 19 cancellation policy.

If you still have questions we’ll do our best to help you out and be clear with you at all stages to help you understand what’s going on.


1. Cancellations made by you

If you or any other member of your party decides to cancel a confirmed booking, made directly with us, you must notify us in writing – by email is fine. Your notice of cancellation will take effect when it is received in writing by us, effective from the date on which we receive it.

2. Cancelling due to COVID Lockdown by UK Government

If the Government stop you travelling within the UK to your holiday property booked with us, due to another lockdown or the New Forest is in lockdown, we will refund in full, less our non-refundable service charge. We may offer to move your dates but we might not be able to. 

If you are travelling from overseas, unfortunately we cannot be liable for any disruption to your travel arrangements and you will be liable to the full cost of your booking within 45 days of your stay as per our standard cancellation policy.

3. Our normal cancellation charges 

Up to 45 days before arrival We will give you a full refund, immediately, less our non-refundable booking fees/service charge. 
44 days or less before arrival If you cancel after your balance is due, you forfeit all monies paid to us. If we are able to re-let your dates, we will refund you all or part of the sum you have paid, depending on the value of the replacement booking, if there is one, then we would deduct your non refundable booking fees/service charges and any additional costs incurred by us to relet the property. You will be reimbursed at check-out date of the original booking.

Please also remember, the stay is fully transferable to your friends, so long as the new group fit the guest profile for the house.

4. Cancelling a booking made through a 3rd party

If you have booked and paid through a 3rd party agent (Airbnb, HomeAway, Tripadvisor, i-escape) please refer to their own cancellation terms. You may be able to negotiate with them. They will then contact us and check the arrangements. We will then arrange to cancel, move, transfer etc your booking.

5. Cancellations made by the property owner/supplier

In the unlikely event of our property owner or supplier needs to make a significant change to your confirmed arrangements or to cancel them we will inform you as soon as reasonably possible.

We will also liaise between you and the property owner or supplier in relation to any alternative arrangements offered by them. We are not obliged to find you alternative accommodation if the Owner/Suppler fails to do that for you but we will try our best. We will have no further liability to you if alternative accommodation cannot be found.

Note that all booking fees/service charge paid to New Forest Escapes Limited are non-refundable.

6. Changes or amendments to your booking

Sometimes, and always more than a 45 days before you stay, an owner will accept a request to move the booking to another date instead of cancelling. Bookings are also sometimes transferable to another group. Changes to bookings or transfers to another date or group will incur an administration fee of £55.

If you are in any way concerned about cancelling, please call us on 01590 462005. We’ll try to help wherever possible!

7. Longer stays (over 1 week) and changes, amendments and cancellations to your booking

We will not accept longer stays through any 3rd party. They must be booked through us direct.
For longer stays, we ask for 50% payment on booking and the full balance paid no later than 90 days before your check in date. Breakages deposits are due as normal but they will be increased to £1,000 to give our owners increased assurance.
We may insist on cleaning services paid as extra. This may also be the same for utilities depending on the time of year and/or length of stay.
All of the above points 1-6 apply to longer stays as normal, with the exception of the payment schedule required above.